Monthly Memo
May 2013
In This Issue
- Final Voucher for 1213 — May 31, 2013
- Refunds Are Due NOW
- Automated Refund Program
- Covenant Grant Program Update
- Notification List 1213
- Notification List 1314
- AES List
- Voucher Processing
- Grants Updates – Committed and Spent as of 5/7/13
- Upcoming Events
Final Voucher for 1213 — May 31, 2013
Because of the large amounts of refunds that we have received in the last few weeks we have extended the deadline. Please try to get your requests in as soon as possible.
Refunds Are Due NOW
Please be sure to get your refunds processed immediately! An updated refund template is now available at www.heab.wi.gov under Information for Financial Aid Administrators. Please note that refund information goes to: HEABmail [at] wisconsin.gov.
Automated Refund Program
We have begun to work on automating the refund process. Initially we’re envisioning that you will enter the refunds via the secure socket layer – the same way that you request vouchering. Once the refund list has been verified we will process the check. We’re still working out the details of how this is going to work and in the next month we’ll have more information to provide to you.
Covenant Grant Program Update
Just a reminder to review your notification lists to make sure that you have requested the covenant and foundation funds.
We are anticipating that the 13-14 notification lists that are distributed on May 16th will have the new freshmen students on it! Awarding of the covenant and foundation grants remain the same as 12-13.
We will be providing an excel spreadsheet to each school within the next few weeks to verify satisfactory academic progress for all of the covenant students. The spreadsheet will be similar to the file that we provide for Academic Excellence, but it will only have a yes or no response for SAP.
Notification List 1213
Distributed Wednesday afternoons:
May 1, 8, 15, 22
June 5
Notification List 1314
Distributed Thursday afternoons:
May 2, 9, 16, 23, 30
June 6, 13, 20, 27
AES List
Distributed Thursdays:
May 23
June 6
Voucher Processing
Tuesdays and Fridays for files uploaded by noon.:
May 3, 7, 10, 14, 17, 21, 31
Grants Updates – Committed and Spent as of 5/7/13
| TG (W codes 06/28/2012) | Current | This Time Last Year |
|---|---|---|
| Committed | 161.39% | 149.03% |
| Spent | 99.74% | 96.27% |
| WHEG-TRIBAL (W codes 06/21/2012) | Current | This Time Last Year |
|---|---|---|
| Committed | 197.26% | 185.58% |
| Spent | 99.28% | 97.50% |
| WHEG-UW | Current | This Time Last Year |
|---|---|---|
| Committed | 159.76% | 156.27% |
| Spent | 99.88% | 99.94% |
| WHEG-WTC (W codes 5/7/12) | Current | This Time Last Year |
|---|---|---|
| Committed | 187.60% | 166.11% |
| Spent | 95.45% | 92.78% |
Upcoming Events
Scheduled HEAB Board Meeting(s): August 2, 2013
Scheduled HEAB Training Date: July 18, 2013
Please contact me by phone at (608) 264-6181 or by email at john.reinemann [at] wisconsin.gov if you have any questions, concerns or comments. Thank you!
