Monthly Memo

May 2013

In This Issue

Final Voucher for 1213 — May 31, 2013

Because of the large amounts of refunds that we have received in the last few weeks we have extended the deadline. Please try to get your requests in as soon as possible.

Refunds Are Due NOW

Please be sure to get your refunds processed immediately! An updated refund template is now available at under Information for Financial Aid Administrators. Please note that refund information goes to: HEABmail [at]

Automated Refund Program

We have begun to work on automating the refund process. Initially we’re envisioning that you will enter the refunds via the secure socket layer – the same way that you request vouchering. Once the refund list has been verified we will process the check. We’re still working out the details of how this is going to work and in the next month we’ll have more information to provide to you.

Covenant Grant Program Update

Just a reminder to review your notification lists to make sure that you have requested the covenant and foundation funds.

We are anticipating that the 13-14 notification lists that are distributed on May 16th will have the new freshmen students on it! Awarding of the covenant and foundation grants remain the same as 12-13.

We will be providing an excel spreadsheet to each school within the next few weeks to verify satisfactory academic progress for all of the covenant students. The spreadsheet will be similar to the file that we provide for Academic Excellence, but it will only have a yes or no response for SAP.

Notification List 1213

Distributed Wednesday afternoons:

May 1, 8, 15, 22

June 5

Notification List 1314

Distributed Thursday afternoons:

May 2, 9, 16, 23, 30

June 6, 13, 20, 27

AES List

Distributed Thursdays:

May 23

June 6

Voucher Processing

Tuesdays and Fridays for files uploaded by noon.:

May 3, 7, 10, 14, 17, 21, 31

Grants Updates – Committed and Spent as of 5/7/13

TG (W codes 06/28/2012) Current This Time Last Year
Committed 161.39% 149.03%
Spent 99.74% 96.27%
WHEG-TRIBAL (W codes 06/21/2012) Current This Time Last Year
Committed 197.26% 185.58%
Spent 99.28% 97.50%
WHEG-UW Current This Time Last Year
Committed 159.76% 156.27%
Spent 99.88% 99.94%
WHEG-WTC (W codes 5/7/12) Current This Time Last Year
Committed 187.60% 166.11%
Spent 95.45% 92.78%

Upcoming Events

Scheduled HEAB Board Meeting(s): August 2, 2013

Scheduled HEAB Training Date: July 18, 2013

Please contact me by phone at (608) 264-6181 or by email at john.reinemann [at] if you have any questions, concerns or comments. Thank you!

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