Monthly Memo
October 2012
In This Issue
- SSN Discrepancies
- Part-Time Covenant Foundation Grant Voucher Requests
- Professional Judgments
- 1213 Grants Updates – Committed and Spent
- 1213 Notification List
- 1213 Voucher Processing
- 1213 AES LISTS on the following WEDNESDAYS
- Upcoming Events
SSN Discrepancies
Again, this year has brought an unprecedented number of Social Security Number (SSN) issues. The issue is caused by students [and parents] filing FAFSAs without proofreading before submitting their application. This has been further exacerbated by filing their FAFSA early and then submission of updates with incorrect SSN’s. This has resulted in a large number of records being over-written and awards lost or blocked.
If a SSN issue has been identified, a search of the Federal ISIR database must be conducted to find the most recent ISIR for that student. This requires a reload of the correct ISIR information with the correct SSN and then the record is locked.
If you become aware of a potential discrepancy, please send Barb Moermond an email through the secure socket layer and she will work with you to resolve it.
Part-Time Covenant Foundation Grant Voucher Requests
If you have a Covenant Foundation grant student that is attending only part–time, please contact Garth Beyer prior to requesting the grant for vouchering. Garth will need to make some adjustments to the record in order for the request to be processed. Once he receives your notification, he will adjust the record and the request will be processed. On the next notification list you will note that there will be a “P” listed under the field “Cov Doc Type”, this is the indicator that identifies the student as part-time. You’ll need to contact Garth again for second semester for those students that were part-time to let him know if their enrollment status has changed or remained the same. Please contact Garth at 608-267-9389 or garth.beyer [at] wisconsin.gov.
Professional Judgments
A reminder that when Profession Judgments or dependency over-rides are applied to a student’s record, that EFC is specific to the school and will not show up on the notification list. Please verify that the award is correct and if not, please use the secure email to send the details to Barb Moermond so she can fix the problem.
1213 Grants Updates – Committed and Spent
| TG (W codes 04/18/2012) | Current | This Time Last Year |
|---|---|---|
| Committed | 139.87% | 138.66% |
| Spent | 41.15% | 45.59% |
| WHEG-TRIBAL (W codes 05/01/2012) | Current | This Time Last Year |
|---|---|---|
| Committed | 129.97% | 120.92% |
| Spent | 25.06% | 40.56% |
| WHEG-UW | Current | This Time Last Year |
|---|---|---|
| Committed | 149.81% | 147.02% |
| Spent | 50.32% | 50.11% |
|
WHEG-WTC (W codes 4/21/12, Z codes 5/16/12) | Current | This Time Last Year |
|---|---|---|
| Committed | 157.24% | 154.50% |
| Spent | 47.71% | 49.52% |
1213 Notification List
Distributed Wednesday afternoons:
October 3, 10, 17, 24, and 31
November 7, 14, 21, and 28
1213 Voucher Processing
Tuesdays and Fridays for files uploaded by noon.:
There will be no voucher processed on the following day: Friday, November 23
1213 AES LISTS on the following WEDNESDAYS
October 3, 17, and 31
November 21
Upcoming Events
Scheduled HEAB Board Meeting: November 2, 2012
HEAB CLOSED FOR THANKSGIVING: Thursday, November 22
Scheduled HEAB Training Dates: November 15, 2012; January 17, 2013; March 21, 2013
Please contact John Reinemann by phone at (608) 267-2206 or by email at john.reinemann [at] wisconsin.gov if you have any questions, concerns or comments. Thank you!
