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The Monthly Memo
September 2007

THIS MONTH

NOTIFICATION LIST AND VOUCHER DATES
REFUNDS IN DOLLAR AMOUNTS - NO CENTS
POLICIES AND PROCEDURES
NEW DELIMITED FILES IN THE WORKS
REPORT FILE TO BE ELIMINATED
GRANTS UPDATES - COMMITTED AND SPENT
HS COUNSELOR WORKSHOP DATES/LOCATIONS
WISCONSIN BIENNIAL BUDGET UPDATE

 

NOTIFICATION LIST
Distributed Wednesday afternoons: September 5, 12, 19, 26
October 3, 10, 17, 24, 31

VOUCHER PROCESSING
Vouchers are processed on Tuesdays and Fridays for files uploaded by noon.

AES LIST
Wednesday afternoon: August 15 and 29
October 17

Please look for the schedule online at: http://www.heab.wi.gov/finaid.html

REFUNDS IN DOLLAR AMOUNTS - NO CENTS
Please send refund amounts in whole dollars only; if the refund amount does have cents please use standard rounding: up for anything 50 cents and over, down for anything below 50 cents. HOWEVER, do not refund more than the disbursed amount.

POLICIES AND PROCEDURES
The on-line Policies & Procedures Manual has not yet been updated to include changes relating to the systems rewrite. Current information about 2007-08 processing is on our "Information for Financial Aid Administrators" page (http://heab.wisconsin.gov/finaid.html). Scroll down past the Processing Schedule to the "2007-08 Information" section.

NEW DELIMITED FILES IN THE WORKS
ALL FILES YOU CURRENTLY RECEIVE WILL BE PRODUCED THROUGHOUT THE COMPLETE 2007-08 YEAR!!
Our new system provides much more information than our old system. We will be writing new notification lists that have one line per student and give more complete and accurate information.

We will be testing and working with you on these lists in September.

REPORT FILE TO BE ELIMINATED IN 2008-09 - A YEAR FROM NOW
We will no longer produce and distribute the report file (RPT###...) once 2007-08 processing is complete (a year from July). The delimited notification file contains more complete and accurate information, and this list can be configured by your offices to display whatever you feel is necessary.

GRANTS UPDATES - COMMITTED AND SPENT

TUITION GRANT "W" CODES HAVE BEEN APPLIED EFFECTIVE MAY 22nd.
Current This Time
Last Year
TUITION GRANT (09/11/07)
Committed
Spent
 
112.21%
26.46%
 
113.89%
15.70
WHEG-Tribal (09/11/07)
Committed
 
154.19%
 
135.06%
WHEG-UW 

Committed
Spent
(W codes were applied June 27, 2007)
125.32%
35.17%
125.38%
38.35%
WHEG-WTC
Committed
Spent
 
156.97%
32.19%
 
153.13%
34.16%
TIP GRANT
Committed
Spent
 
109.92%
23.69%
 
109.04%
29.56%

HS COUNSELOR WORKSHOP DATES AND LOCATIONS

Friday, October 12
* On-Line
* UW-Fond du Lac
* MATC- Milwaukee North - Mequon

Monday, October 15
* St. Norbert College - DePere
* UW - Stout, Menomonie

Tuesday, October 16
* North Central Wisconsin Tech - Wausau
* Northland College - Ashland

Friday, October 19
* Gateway Technical College - Kenosha
* Herzing College - Madison
* Viterbo - LaCrosse
* Waukesha County Technical College - Waukesha

Monday, October 22
* On-Line Presentation

On-line sessions require internet access from a PC and a telephone. If you select an on-line/internet session, materials will be sent to you.

UPCOMING EVENTS

Scheduled HEAB Board Meetings: November 2, 2007

Next HEAB Training Date: September 20

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

WISCONSIN BIENNIAL BUDGET UPDATE
There have been no changes since the monthly memo in August.

 

Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us if you have any suggestions, questions or concerns.

Connie Hutchison
Executive Secretary

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