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The Monthly Memo
June, 2007

THIS MONTH
NOTIFICATION LIST AND VOUCHER DATES
NO VOUCHERING PENNIES IN 2007-08
NEW DELIMITED FILES IN THE WORKS
REPORT FILE TO BE ELIMINATED
GRANTS UPDATES - COMMITTED AND SPENT

NOTIFICATION LIST AND VOUCHER DATES
2006-07 NOTIFICATION LIST DISTRIBUTED (After noon)
            Wednesdays: June 6 and 20

2006-07 YEAR END NOTIFICATION LIST DISTRIBUTED (After noon)
            Wednesday, July 18

2007-08 NOTIFICATION LIST DISTRIBUTED (After noon)
            Wednesdays: June 13 (Delayed) and 27

2007-08 FIRST VOUCHER
            August 17

This information is also available on our webpage: For Financial Aid Administrators. Many thanks to John Whitt who keeps this page current for HEAB.

NO VOUCHERING PENNIES
HEAB no longer accepts vouchering for cents (pennies, less than a dollar, coins, silver, etc.) If your grant is an odd dollar amount you should round up in the first semester and round down in the second. (If you are rounding Down-then UP it would be great if you could get that switched for 2008-09 - thanks!)

NEW DELIMITED FILES IN THE WORKS
ALL FILES YOU CURRENTLY RECEIVE WILL BE PRODUCED THROUGHOUT THE COMPLETE 2007-08 YEAR!!
Our new system provides much more information than our old system. We will be writing new notification lists that have one line per student and give more complete and accurate information.

We will be testing and working with you on these lists.

REPORT FILE TO BE ELIMINATED IN 2008-09 - A YEAR FROM NOW
We will no longer produce and distribute the report file (RPT###...) once 2007-08 processing is complete (a year from July). The delimited notification file contains more complete and accurate information, and this list can be configured by your offices to display whatever you feel is necessary.

GRANTS UPDATES - COMMITTED AND SPENT

TUITION GRANT
"W" CODES HAVE BEEN APPLIED EFFECTIVE MAY 22nd.
Current This Time
Last Year
TUITION GRANT
2006-07

Committed
Spent
2007-08
Committed
 
104.27%
100.00%
 
113.42%
 
108.55%
99.98%
 
102.05%
WHEG-UW
2006-07

Committed
Spent
2007-08
Committed
 
131.68%
99.63%
 
99.43%
 
133.49%
100.00%
 
94.94%
WHEG-WTC
2006-07

Committed
Spent
2007-08
Committed
 
170.10%
98.79%
 
95.43%
 
169.89%
100.00%
 
99.20%
TIP GRANT
2006-07

Committed
Spent
2007-08
Committed
 
129.71%
97.96%
 
70.81%
 
130.52%
98.68%
 
75.84%

UPCOMING EVENTS

Scheduled HEAB Board Meetings: August 10, 2007

HEAB Training Date: July 19, 2007

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

 

Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us if you have any suggestions, questions or concerns.

Connie Hutchison
Executive Secretary

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