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The Monthly Memo
August, 2007

THIS MONTH
NOTIFICATION LIST AND VOUCHER DATES
NEW TECH DISBURSEMENT CODE
NO VOUCHERING PENNIES IN 2007-08
NEW DELIMITED FILES IN THE WORKS
REPORT FILE TO BE ELIMINATED
GRANTS UPDATES - COMMITTED AND SPENT
HS COUNSELOR WORKSHOP DATES/LOCATIONS
WISCONSIN BIENNIAL BUDGET UPDATE

NOTIFICATION LIST
My apologies again for the delay in getting the notification list out. I know it made your jobs more difficult and I appreciate your patience with this process!
Distributed Wednesday afternoons: August 1, 8, 15, 22, 29
September 5, 12, 19, 26

VOUCHER PROCESSING
First 0708 Voucher: Friday, August 17
Vouchers are processed on Tuesdays and Fridays for files uploaded by noon.

AES LIST
Wednesday afternoon: August 15 and 29

Please look for the schedule online at: http://www.heab.wi.gov/finaid.html

NEW TECH DISBURSEMENT CODE
THIS CHANGE AFFECTS THE TECHNICAL COLLEGES ONLY

The Tech-WHEG disbursement code has changed! The new disbursement code for Tech-WHEG is 15 (the old one is 10). In our new system, we were able to give Tech-WHEG (which has been a separate allocation from UW-WHEG for years) its own code. This will primarily affect vouchering and refunds. Please make any necessary changes to comply with this change.

NO VOUCHERING PENNIES
HEAB no longer accepts vouchering for cents (pennies, less than a dollar, coins, silver, etc.) If your grant is an odd dollar amount you should round up in the first semester and round down in the second. (If you are rounding Down-then UP it would be great if you could get that switched for 2008-09 - thanks!)

NEW DELIMITED FILES IN THE WORKS
ALL FILES YOU CURRENTLY RECEIVE WILL BE PRODUCED THROUGHOUT THE COMPLETE 2007-08 YEAR!!
Our new system provides much more information than our old system. We will be writing new notification lists that have one line per student and give more complete and accurate information.

We will be testing and working with you on these lists in September.

REPORT FILE TO BE ELIMINATED IN 2008-09 - A YEAR FROM NOW
We will no longer produce and distribute the report file (RPT###...) once 2007-08 processing is complete (a year from July). The delimited notification file contains more complete and accurate information, and this list can be configured by your offices to display whatever you feel is necessary.

GRANTS UPDATES - COMMITTED AND SPENT

TUITION GRANT "W" CODES HAVE BEEN APPLIED EFFECTIVE MAY 22nd.
Current This Time
Last Year
TUITION GRANT
2007-08

Committed
 
 
113.89%
 
 
96.49%
WHEG-Tribal
2007-08

Committed
 
 
135.06%
 
 
107.95%
WHEG-UW
2007-08

Committed
(W codes were applied June 27, 2007)
126.72% 111.48%
WHEG-WTC
2007-08

Committed
 
 
129.54%
 
 
129.37%
TIP GRANT
2007-08

Committed
 
 
83.26%
 
 
95.78%

HS COUNSELOR WORKSHOP DATES AND LOCATIONS

Friday, October 12
* On-Line
* UW-Fond du Lac
* MATC- Milwaukee North - Mequon

Monday, October 15
* St. Norbert College - DePere
* UW - Stout, Menomonie

Tuesday, October 16
* North Central Wisconsin Tech - Wausau
* Northland College - Ashland

Friday, October 19
* Gateway Technical College - Kenosha
* Herzing College - Madison
* Viterbo - LaCrosse
* Waukesha County Technical College - Waukesha

Monday, October 22
* On-Line Presentation

On-line sessions require internet access from a PC and a telephone. If you select an on-line/internet session, materials will be sent to you.

UPCOMING EVENTS

Scheduled HEAB Board Meetings: August 10, 2007

HEAB Training Date: July 19; September 20

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

WISCONSIN BIENNIAL BUDGET UPDATE
The following table is a list of HEAB issues being considered by the Conference Committee of the legislature. If there is a link next to the issue, it will take you to the specific legislation pertaining to the item. It is the Conference Committee's responsibility to find common ground on these and other Agencies' issues and develop a budget acceptable to the Senate, Assembly and the Governor.

There is no word yet about how long this process will take; however there are still rumors that the budget won't be completed until later in the fall.

Agency/Issue
Higher Educational Aids Board
1. WHEG-UW program funding increase.
2. Veterans tuition remission reimbursement.
3. Veteran's tuition remission. Identical provisions
4. Surviving spouse tuition remission. Identical provisions
5. WHEG funding for technical college students.
6. Tuition grant program.
7. Wisconsin Covenant
8. Physician loan forgiveness program. http://www.legis.state.wi.us/2007/data/AB-90.pdf
9. Veterinarians of food-producing animals loan forgiveness program. http://www.legis.state.wi.us/2007/data/AB-291.pdf; http://www.legis.state.wi.us/2007/data/SB-155.pdf
10. Minority undergraduate retention grants.
11. WHEG-tribal colleges funding.
12. Minnesota-Wisconsin Tuition Reciprocity.
13. Audit of financial aid programs.

 

Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us if you have any suggestions, questions or concerns.

Connie Hutchison
Executive Secretary

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