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The Monthly Memo
November, 2006

IN THIS ISSUE

WISSIS SURVEYS DUE SOON

IMPORTANT REMINDER! The deadline for returning the WISSIS Surveys is November 15. Independent Colleges & Universities and Tribal Colleges, please return your WISSIS surveys directly to HEAB. Technical Colleges should forward their completed surveys to Tom Heffron at the WTC System Office before November 15, so he can compile and submit a total WTC WISSIS report to HEAB by November 15. UW System Administration completes a single WISSIS survey for the entire UW System.

On-Line Voucher Submission is Up and Working - Will Be Required by May 4, 2007
HEABís new voucher submission site is up and working, and according to our testers, it works great. The site URL will be sent by Barb when she sends the weekly notification list alert. (HEAB will not publish the site name and URL in a public document.). Use THE SAME USER NAME AND PASSWORD previously issued for your already active Secure HEAB site. Follow the template instructions, make sure your file is formatted correctly, and upload. You will get instant feedback if there are problems with any of your entries.

Anticipated Frequently Asked Questions and Answers

Secure Email to HEAB is NOW Available
Effective immediately, HEAB now has a site where you can send secure emails to HEAB. Go to the voucher submission site (Barb will be sending the site URL in the Notification list update), and use THE SAME USER NAME AND PASSWORD previously issued for your already active Secure HEAB site. When you first log in, you will see a link on the left "send email to staff" drop-down list with HEAB emails. Simply select the correct email address, compose, attach file (if applicable) and send!

Once you are on this secure site you are within our firewall, so your email is secure and protected.

Thanks to Voucher Program Field Testers!
I would like to thank the following people and schools for helping us test the voucher program. I so appreciate your time, assistance and recommendations. Your help is critical to providing a better processing system for everyone!

Mark Levine, Alverno College
Marcia Forbes, Madison Area Technical College
Jerry Polishuk and Randy McReady, UW-Parkside
Marge Clark, Gateway Technical College
Melissa Vogler, UW-Eau Claire

NOTIFICATION LIST
Wednesdays: November 1, 8, 15, 29 (No list the week of Thanksgiving)
December 6, 13, 20
January 10, 24, 31

AES NOTIFICATION LIST PROCESSING
Tuesdays: November 7; December 13; January 10

VOUCHER PROCESSING
Tuesdays and Fridays

Please check our Webpage for Notification List and Voucher Processing Schedules.
http://www.heab.wi.gov/finaid.html

UPDATES
Current This Time
Last Year
TUITION GRANT
Committed
Spent
 
87.25%
41.14%
 
121.69%
48.77%
WHEG-UW
Committed
Spent
 
130.84%
51.55%
 
132.21%
51.56%
WHEG-WTC
Committed
Spent
 
163.56%
51.07%
 
161.32%
49.67%
TIP GRANT
Committed
Spent
 
118.12%
45.14%
 
113.47%
41.53%

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: March 2, 2007; April 20, 2007; August 10, 2007

WASFAA Fall Conference: November 8-10 http://wasfaa.net/events/conferences.asp

College Goal Sunday: Sunday, February 11 http://wicollegegoalsunday.org

HEAB Training Date: November 16, 2006

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

 

Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us if you have any questions, concerns or comments.
THANKS!

Connie Hutchison
Executive Secretary

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