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The Monthly Memo Archive

The Monthly Memo

October, 2004

 

COMBINED NOTIFICATION - ERROR REPORT TO REPLACE OLD REPORTS

WE WILL CONTINUE TO SEND THE FLAT FILE IN ITS CURRENT FORMAT INDEFINITELY!!

HEAB has developed a new notification list that combines the current notification list and the three error reports. We have schools in each sector testing the list to evaluate the format and the impact it will have on current systems. We have incorporated the first round of suggestions and are now re-testing the list before we come up with a final version. The intent is to have one list with all student information - not a notification list and three error reports. Here is the plan for rollout:

WE WILL CONTINUE TO SEND THE FLAT FILE IN ITS CURRENT FORMAT INDEFINITELY!!

I realize that changes from HEAB mean changes all over the state. We are testing this with your colleagues so that what we send is truly easier to use and a better way to provide you the information you need.

NOTIFICATION LIST PROCESSING

Please check our Webpage under Information for Financial Aid Administrators for current Notification List and Voucher Processing Schedules.

October - Bi-Weekly on Tuesdays: October 12, 26

November - Bi-Weekly on Tuesdays: November 9, 23

VOUCHER PROCESSING

Tuesdays and Fridays

AES NOTIFICATION LIST PROCESSING

October 5, 26
November 30

UPDATES
CURRENT THIS TIME
LAST YEAR
TUITION GRANT
Committed
Spent		  
110.18%
36.88%		  
113.65%
45.41%
WHEG-UW
Committed
Spent		  
118.21%
42.49%		  
123.70%
45.28%
WHEG-WTC
Committed
Spent		  
157.20%
43.65%		  
168.40%
45.17%
TIP GRANT
Committed
Spent		  
107.95%
33.64%		  
118.97%
35.58%

OTHER ANNOUNCEMENTS AND POINTS OF INTEREST

WISSIS SURVEYS
Please don’t forget to return WISSIS surveys no later than November 15. Thanks

HIGH SCHOOL GUIDANCE COUNSELOR WORKSHOPS
Workshops will be held in October rather than November this year. I truly appreciate the work that WASFAA does coordinating the sessions and making the presentation relevant and interesting. I want to thank all of the coordinators, presenters and committee members for their excellent work. I’d also like to thank this terrific HEAB staff for being so willing to ensure that someone from our small staff attends every workshop.

TUITION GRANT
Wisconsin State Statutes dictate that TG awards must be frozen when commit levels reach 122%. This requires lots of work by the financial aid offices in the private/independent colleges and universities, and by Mary Lou Kuzdas in our office. Mary Lou indicates that the level of cooperation and sweat in cleaning your lists is terrific. Thanks.

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: October 15, 2004; February 18, 2005; April 22, 2005; July 29, 2005

Next HEAB Training Date: November 18, 2004

Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

 

Questions or concerns? I truly appreciate your feedback. Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us.

Connie Hutchison

 

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