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The Monthly Memo Archive

The Monthly Memo

November, 2004

 

STARTING November 9 COMBINED NOTIFICATION/ERROR REPORT TO BE SENT TO ALL SCHOOLS

WE WILL CONTINUE TO SEND THE FLAT FILE IN ITS CURRENT FORMAT INDEFINITELY!!

HEAB has developed a new notification list that combines the current notification list and the three error reports. Schools in each sector have tested the list to evaluate the format and the impact it will have on current systems. After we made changes and talked with those testing, we are ready to send this to all schools. Here is the roll-out plan:

WE WILL CONTINUE TO SEND THE FLAT FILE IN ITS CURRENT FORMAT INDEFINITELY!!

I realize that changes from HEAB mean changes all over the state. Our testers have indicated that this new list will be easier to use and manipulate. We have had positive feedback and helpful suggestions.

Individual Training Options: To get hands-on training for the Notification/Error List and its potential uses, you can bring lap-tops to HEAB and learn on your own list. The staff here is ready to assist you and devote time specifically to your schoolís staff. Please contact your grant specialist if you are interested and weíll set up a time.

John Whitt will be presenting a general session at the WASFAA conference about opening and using the list.

NOTIFICATION LIST PROCESSING

Please check our Webpage under Information for Financial Aid Administrators for current Notification List and Voucher Processing Schedules.

November - Tuesdays: November 9, 23 30

December - First three Tuesdays: December 7, 14, 21

VOUCHER PROCESSING

Tuesdays and Fridays (Except Holiday Weeks)

UPDATES
CURRENT THIS TIME
LAST YEAR
TUITION GRANT
Committed
Spent
 
107.42%
46.07%
 
111.43%
48.06%
WHEG-UW
Committed
Spent
 
121.14%
46.29%
 
127.20%
48.15%
WHEG-WTC
Committed
Spent
 
165.02%
50.51%
 
168.61%
53.53%
TIP GRANT
Committed
Spent
 
111.14%
40.40%
 
125.31%
44.01%

OTHER ANNOUNCEMENTS AND POINTS OF INTEREST

WISSIS SURVEYS
Please donít forget to return WISSIS surveys no later than November 15. To date we have information from 6 schools. Thanks

REFUNDS
Itís critical to get refunds back in a timely manner. Itís particularly important that TG schools return funds promptly. Weíre keeping close watch of funds to ensure we spend every last dime. As we are at the end of a biennium, money not spent will be returned to the state. When returning funds, please include the following:

In order to process refunds we must have this information. If the information is not provided, the refund is held-up. Please call the grant specialist for assistance if needed!

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: February 18, 2005; April 22, 2005; July 29, 2005

Next HEAB Training Date: November 18, 2004

Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

 

Questions or concerns? I truly appreciate your feedback. Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us.

Connie Hutchison

 

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