HEAB navigation bar HEAB Main Page Contacting HEAB Financial Aid Application Info Links Questions Aid Administrators Site Map
The Monthly Memo Archive

The Monthly Memo

May 1, 2001

Dear Colleagues,

Please visit our web page. The site address is heab.state.wi.us.

Points of Interest:

  1. A packet of 2001-02 information, revised applications, etc. were mailed April 26th. The first 2001-02 electronic notification list and paper associated reports were also mailed April 26th. File maintenance (FM) changes can now be submitted for 2001-02. Please make sure all correspondence is clearly labeled 2000-01 or 2001-02. This will eliminate any confusion when processing data that has been submitted.

Points Related to Processing:

2000-01

  1. 2000-01 notification lists and associated reports are scheduled to print 5/1/01, 5/15/01, and 5/29/01.

  2. We will continue to run the 2000-01 vouchering process on Tuesday and Friday nights of each week. Just a reminder that we cannot guarantee that your request can be loaded on the same day it has been received if the information arrives after 12NOON. Please keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. So please plan accordingly. Please only voucher funds for students who are registered for coursework. Contact me if you have any questions.

  3. 2000-01 award commit for WHEG and WTG is as follows:

      UW WHEG Award Commit = 131.57% (last year at this time it was 133.90%)
      UW WHEG Spent = 99.06% (last year at this time it was 88.74%)
      WTC WHEG Award Commit = 170.05% (last year at this time it was 158.85%)
      WTC WHEG Spent = 100% (last year at this time it was 90.90%)
      WTG Award Commit = 119.71% (last year at this time it was 109.22%)
      WTG Award Spent = 100% (last year at this time it was 88.35%)

  4. Please remember to submit TIP nomination forms to Sandy Dercole.

2001-02

  1. 2001-02 notification lists and associated reports are scheduled to run 5/8/01 and 5/22/01.

  2. Since we are currently processing FM for both 2000-01 and 2001-02, it is very important to clearly indicate which year information is being sent for.

  3. 2001-02 award commit for WHEG and WTG is as follows:

      UW WHEG Award Commit = 76.00% (last year at this time it was 48.83%)
      WTC WHEG Award Commit = 53.21% (last year at this time it was 31.99%)
      WTG Award Commit = 75.18% (last year at this time it was 53.70%)

The 2001-02 voucher (V) process will begin August 1, 2001. You may begin sending in voucher requests the last week in July. Please only voucher funds for students who are registered for coursework.

Other Points:

PLEASE NOTE THAT THESE ARE VARIOUS POINTS THAT WERE INCLUDED IN PREVIOUS MONTHLY MEMOS. THESE CONTINUE TO BE INCLUDED ONLY BECAUSE THEY ARE GOOD REMINDERS.

  1. Here are a few tips for bringing in your electronic Notification Files:

    1. set all margins to 0.25"
    2. set paper orientation to landscape
    3. set font to Courier (or Lucida Console if you have it)
    4. set point size to 9

  2. If you encounter problems opening the file directly from email, try saving it to your server or hard drive using either Notepad or WordPad to open it. If this doesn't work, please give Barb Moermond a call at (608) 266-3091 and she will work with you to try to find a solution.

  3. If your school transfers data to HEAB via an FTP site, please notify Barb Moermond at barbara.moermond@heab.state.wi.us as soon as possible whenever any changes in your FTP set-up, software, IP, etc. occur. Once notified, Barb will make all the necessary changes that need to be made at our end in order for HEAB to continue to be able to transfer data to and from your school.

  4. To all schools using the HEAB templates for file maintenance and voucher requests: Please refer to the Information for Financial Aid Administrators section on the HEAB web page (http://HEAB.state.wi.us) where you will find the formatting guides for both templates. Please use the guides and verify that both templates are formatted exactly the way the guides indicate. There have been an increasing number of problems with files not being formatted properly when they had been fine previously and this means that the file maintenance changes and/or voucher requests that have been submitted aren't going through. Please contact Barb Moermond (barbara.moermond@HEAB.state.wi.us) if you have any questions.

  5. HEAB is no longer accepting "adds" submitted via File Maintenance effective March 20, 2001.

    1. Effective March 5, 2001, our production schedule b