I thank those of you who responded to the July monthly memo. Your input is very valuable. I appreciate your taking time out of your very busy day! Again, I would like to invite the submission of names of other staff members within your department or school who would like to be included on the mailing list for this monthly memo.
Responses to the July Memo:
Question #1. Per the request of the majority who responded, we will send out the notification
lists every two weeks. In terms of enhancements, we will work on:
Question #4. Thank you to those who have volunteered to be a test site for submitting refund related data via FTP, email, or diskette. We will be in touch with you in mid to late September to begin exploring this process.
Question #5. We will continue to draw down all changes to student records throughout the year per the request of those who responded. There was one school that asked that we attempt to draw down electronic changes made only by the school, therefore not accepting any changes the student has made. What are thoughts on this concept?
Question #6. We will continue to provide the look up charts for both WHEG and WTG. Apparently there are schools (in all sectors) that have found these to be useful.
Question #7. There was some feedback from some of you about the confirmation of enrollment in October. Some of you had concerns about knowing for certain whether a student would be attending or not at that time of the academic year. Would you feel confident in reporting those who have "canceled" through your admissions office as students who would not be enrolled?
This was effective as of July 7, 1997. Please continue to put your school code and the file type (add, change, or voucher request) on all related correspondence to us. It would be much appreciated! We have recently developed a tracking system that records all of the file maintenance and voucher request transmissions sent to us. We will next implement a "confirmation of transmission received" process that will let schools know when a record has been received, along with the number of records, and the type of records.
Please email the responses to the questions above by September 15, 1997.
Again, I thank you in advance for your thoughts!!! Your input is very important!!!! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: firstname.lastname@example.org and snailmail: HEAB, P.O. Box 7885, Madison,WI 53707-7885.
Jane Hojan-Clark, Administrator
Division of Programs and Policy, Higher Educational Aids Board
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