Information for Financial Aid Administrators

Processing Schedule

August 2009

Sun	Mon	Tue	Wed	Thu	Fri	Sat
						1
2	3	4	5	6 Notification List	7 Board Meeting	8
9	10	11	12 Notification List	13	14 Vouchers	15
16	17	18 Vouchers	19 Notification List	20	21 Vouchers	22
23	24	25 Vouchers	26 Notification List	27 AES List	28 Vouchers	29
30	31

September 2009

Sun	Mon	Tue	Wed	Thu	Fri	Sat
		1 Vouchers	2 Notification List	3	4 Vouchers	5
6	7	8 Vouchers	9 Notification List	10 AES List	11 Vouchers	12
13	14	15 Vouchers	16 Notification List	17	18 Vouchers	19
20	21	22 Vouchers	23 Notification List	24 AES List	25 Vouchers	26
27	28	29 Vouchers	30 Notification List

2009-10 Information

Notification List Layout

The 2009–10 notification list is a tab delimited file. We will continue to process the 0809 list in both formats through the end of this year.

Notification List Guides

• TG Delimited File Column Guide (MS Word file)
• WHEG Delimited File Column Guide (MS Word file)

2008-09 WHEG, WTG and Continuing TIP Formulas

The formulas are based on appropriation recommendations of Governor Doyle and are subject to change if the approved budget so requires. Please see attached documents for further information.

• WHEG – TRIBAL
  
  ($6,560 — EFC) x 27.44% = Award
  Maximum Award: $1,800
  Minimum Award: $250
  
  
• WHEG – WTC
  
  ($9,000 — EFC) x 13% = Award
  Maximum Award: $1,170
  Minimum Award: $494
  
  
• WHEG – UW
  
  ($6,560 — EFC) x 50% = Award
  Maximum Award: $3,280
  Minimum Award: $974
  
  
• Tuition Grant
  
  Maximum award: $2,900
  Minimum award: $1,000
  Inflation Factors: Dependent – 327%, Independent – 707%
  UW-Madison Tuition: $7,569
  Base Maintenance: $11,347
  
  

Program Information and Instructions

All information and instructions are provided as MS Word files.

• Minority Teacher Loan Allocations and Instructions
• Minority Teacher Loan Brochure
• Minority Undergraduate Retention Grant Allocations:
  • Independent Colleges and Universities and Tribal Colleges
  • Wisconsin Technical College System
• Nursing Student Loan Information handout
• TIP Grant Allocations and Instructions

Forms and Applications

Forms and applications are available on the Forms and Applications page.

HEAB Training

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

• Goals of State Aid
• Eligibility for State Aid
• The Notification List
• The Voucher Process
• Return of State Funds
• Submitting and Receiving Data to/from HEAB
• Overviews of the Individual HEAB Programs

Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact Nancy Wilkison at (608) 267-2213 or e-mail at nancy.wilkison@wisconsin.gov.

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

Resources for
Administering
State Financial Aid

The Monthly Memo

Policies and Procedures Manual

HEAB School Codes

Forms and
Applications

Voucher Request
Instructions

File Maintenance
Instructions

HEAB Audit Guide